We ask that you read this privacy notice carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and on how to contact us and supervisory authorities in the event you have a complaint.
Descartes Solicitors Limited trading as Descartes Solicitors collects, uses and is responsible for certain personal information about you in the course of operating our business. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.
Personal information is any information that can be used to identify you or that we can link to you.
As Data Controller, we collect your personal information when you provide it to us or are provided it on your behalf, through government agencies and other organisations with whom the firm has business relationships with.
We may automatically collect certain information when you use, access, or interact with our online services on our website and other social media platforms.
As some personal information that we are provided may be considered sensitive, we will, in those circumstances, obtain your consent to process or share this information. Your consent may be withdraw consent at any time.
How we use the information
We may use the information we collect:
The firm provides legal services. We may have share your information internally and with third parties as follows:
Where your information is transferred internationally we will seek your consent and will take reasonable steps to ensure that your information is treated securely and transferred safely.
We do not sell, rent, or otherwise share information that reasonably identifies you or your organisation with unaffiliated entities with your prior permission. We may share information that does not reasonably identify you or your organisation as permitted by applicable law.
We utilise administrative, technical, and physical safeguards designed to comply with applicable legal requirements and safeguard the information that we collect.
This includes, storing information in a limited access environment or in a password or encrypted format. We assurances from staff and IT providers that may access your data that they will protect the data with safeguards designed to provide a level of protection equivalent to that adopted by the firm and industry professionals
We are, however, unable to guarantee compete security over the transmission of information provided by you via online means.
We will only retain your personal information or as along as is necessary by law. This is currently 6 years. We will not retain records longer than this period unless you request that we erase your information at any time prior to the expiry of this period.
Subject to applicable laws, you may have certain rights regarding information that we have collected and that is related to you. Please contact us to update or correct any information we hold on you if you believe that any information that we have collected about you requires updating or is inaccurate.
You can also request personal information we hold about you, to erase your personal information and you may tell us if you object to our use of your personal information by completing this form. In the UK, you have a right to complain to the Information Commissioner’s Office (ICO). If you would like to discuss or exercise the rights you may have, send us an email via our Contact page.
If you would like to contact us with questions about our privacy or data protection practices, please send us an email via our “Contact Us”page or send an email to our Data Protection Officer Evelyn Ofori-Koree at firstname.lastname@example.org.
We welcome enquiries and comments. But please note that if you are not a client, we may not be able to treat the information you send us as confidential or privileged.